Programme guidelines
Verification rules, the claim process and FAQs, from our Project Pedals framework.
Custody, not confiscation
Volunteers record cycles and contact possible owners. They never take possession of a cycle or decide that it is legally abandoned. Nothing is moved, sold, rented or scrapped without the institute's approval, and an owner can reclaim their cycle at any time.
This is a student-run proposal by the Social Service Club. Tags and notices say so clearly and are not official IIT Guwahati notices (IITG Code of Conduct 3.1.9). Tags are removable and never damage the cycle (3.1.11).
How cycles are identified
Every cycle in a bay gets a record with a unique ID such as PED-BK-0042, mapped by hostel, then shed or bay, then position. Existing stickers and laser engravings are recorded, not replaced.
Automatic USED check: a cycle with the recent IITG laser engraving (drive held 22 Sep to 9 Oct 2026) or a freshly oiled chain is marked USED and left untouched.
Seven-parameter neglect score (maximum 10): tyre pressure, brake condition, seat condition, dust on frame, chain condition and rust, immediate surroundings, frame deformation.
- 0–2 USED: leave untouched.
- 3–4 AMBIGUOUS: referred to verification. Moderate neglect is not proof of abandonment.
- 5–10 UNUSED: must be confirmed on two different days before a notice opens.
Rust, a flat tyre or age alone never starts a notice. Students leave cycles idle during vacations, illness and internships.
Privacy: the public page shows only the cycle ID, location, photo and status. Frame numbers, owner names, bills and hidden identifying details are restricted to verifiers.
Verification rules & trust levels
| Level | Source of record | Effect |
|---|---|---|
| L3 | Entry in the hostel security-desk register (bill and frame number checked) | Protects the cycle (with the warden's permission to match) |
| L2 | Owner brings the cycle; two volunteers check it | Protects the cycle |
| L1 | Guided photographs only | Shows the cycle exists; not enough to protect it |
| L0 | Typed online entry only | Not enough on its own |
Notice ladder (each step logged): removable student-run tag, hostel noticeboards (with permission), the mailing list and groups, a final reminder, and extensions for people on leave. The default notice window is 30 days; the institute sets the final length.
If nobody claims the cycle, it goes into custody on paper and stays where it is. After a custody period (30 days by default) and an institute review with legal counsel, the institute decides whether to repair, lend, donate, sell or scrap it.
If two registrations share a frame number, or two people claim the same cycle, everything is frozen as a dispute and referred to the warden in the pilot, or to an institute panel. Nothing is moved.
How to claim your cycle
- Find your cycle in the inventory, or scan the QR code on its tag.
- Log in with your @iitg.ac.in account and press Is this your cycle?
- Describe your evidence: a bill, an old photo, a handover note from the previous owner, or a security-register entry.
- Answer the blind challenge: describe details that are not in the public photo. The real owner can answer these questions and a false claimant cannot.
- Sign the declaration. A false claim is a Code of Conduct violation (3.1.6, 3.1.10).
- Two volunteers check your claim. A bill alone is not conclusive. When both checkers agree and you pass the blind challenge, the cycle is released to you with your written consent.
| Evidence | Recommended outcome |
|---|---|
| All checks passed | Release once two checkers agree and the claimant signs |
| Bill without a frame number, blind challenge passed | More evidence requested if anyone else claims the cycle |
| Bill produced, blind challenge failed | No release; the cycle stays unclaimed |
| Two claimants or conflicting evidence | Locked; parties referred to the warden / panel, or a court |
| Senior-to-junior handover note, blind challenge passed | Previous owner contacted if needed |
Grading (only after institute clearance)
Every recovered cycle gets mandatory basic servicing. Then the worst issue on each of 7 components is scored, for a maximum of 22 points. Points compare repair effort; the rupee estimate is calculated separately.
- R1 (0–4) Service only: Complete repair - highest priority. Suitable for sale or rental fleet.
- R2 (5–9) Moderate repair: Complete repair - second priority. Suitable for sale or rental fleet.
- R3 (10–15) Parts recovery: Do not fully repair. Recover usable components; frame and unusable parts to scrap.
- SCRAP (16–22) Scrap: Scrap via Departmental Disposal Committee (Form SP-6M) after institute approval.
Reuse programmes
Refurbished sale: most R1/R2 cycles are sold to incoming first-years for ₹2,500–3,500. The money funds repairs and upkeep.
Hostel-station rental: a numbered fleet (e.g. BK1, BK2…) at hostel docks, with keys held by the security guards. Rates are ₹80/day, ₹150 for 3 days and ₹750/month, plus a refundable ₹500 deposit. Return the cycle to the same dock. Overtime is ₹10/hour from 6 hours late. After 48 hours the cycle counts as lost (₹2,000). Severe damage costs ₹500. 3 violations block rentals for the semester.
Donation: cycles can be donated to campus staff and local community groups, and each donation is recorded.
Scrap: R3 leftovers and SCRAP-graded cycles are classed through Form SP-6M and disposed of by the Central Disposal Committee (Purchase Manual, Section 22).
Offboarding (proposed): graduating students hand over, sell or surrender their cycle as part of No Dues clearance, so new cycles aren't abandoned.
FAQs
My cycle has a notice tag. Will it be taken away?
No. A tag only means we could not match the cycle to an owner. Claim it here, or just keep using it: signs of use protect it.
I was on an internship and missed the notice.
You can still reclaim your cycle at any time while it is in custody, and you can ask for a notice extension if you are on leave.
Does no response mean my cycle is abandoned?
No. It only moves to custody on paper. The institute decides any later step after a review.
Who can see my bill and personal details?
Only the verifiers. The public page shows the cycle ID, location, photo and status only.
Is this an official IIT Guwahati process?
Not yet. It is a student proposal for the institute to consider. Every step that changes ownership needs institute approval.
Is the data on this site real?
Records marked DEMO are synthetic examples for the prototype. Real audit records are imported separately and are not marked DEMO.
Contact
Social Service Club, Students' Welfare Board, IIT Guwahati
Email: pedals-team@iitg.ac.in (placeholder)
Student-run proposal. Not an official IIT Guwahati notice.